Free planning template
Event registration form template
A practical field checklist and form structure for collecting the right attendee details without making registration feel like a chore.
This page is a reusable template specification. It is not a hosted, interactive registration form.
Copyable event registration form checklist
Start with the essentials and add optional questions only when they help you run the event or improve the attendee experience.
1. Attendee details
- First name, required
- Last name, required
- Email address, required
- Company or organization, optional
- Job title, optional
2. Event choices
- Ticket or attendance type, required
- In-person or virtual attendance, if relevant
- Sessions or workshops, if the event has choices
- Number of tickets, if guests can be registered together
3. Accessibility and logistics
- Dietary requirements, for catered events
- Accessibility needs, recommended for in-person events
- Emergency contact, only when appropriate to the event
4. Consent and follow-up
- Event terms or privacy notice acknowledgement, required where applicable
- Marketing email opt-in, optional and clearly separate
- How did you hear about us?, optional
Keep registration short and easy to finish
A simple webinar may need only a name and email. A conference may need ticket types, sessions, meals, and accessibility details. Use the smallest version of this template that fits your event, and use conditional logic to keep irrelevant questions hidden.
For more strategy and examples, read our guide to building an event registration form template that converts.